HOW TO MAKE FOOTNOTES IN WORD CONTINUE HOW TO

Select both footnote frames by dragging over them while holding down Ctrl/Cmd+Shift.Grab the handle at the bottom center of the selection and drag it up so that the frames no longer cover the footnote text frames.Using the Selection Tool, drag to select both main text frames on a spread at once.Zoom out so that you can see at least two spreads simultaneously (see right).You’ll save yourself a bit of time by following these simple steps: The next task is to get the main text frames out of the way of the footnote text frames. Now go ahead and optimize the text as described in chapter 9 and apply character styles (chapter 13). You’ll notice right away that the type fills each page and covers up your footnote text frames, but you’ll fix this in a moment. Place and autoflow your main text as described in chapter 8 of Book Design Made Simple. Place your manuscript and optimize the text Now the two footnotes text frames on your A-Master page are linked. The height of the text frames really doesn’t matter because you’ll be resizing each one as you go through your pages later on, but be sure to align the bottom of the text frames with the bottom baseline for your main text. Notice that there are no text frames for the main text they will appear automatically on the pages once you’ve placed your main text. So go to your book’s A-Master page and add a new text frame for footnotes at the bottom of both pages (see below). Your InDesign pages are going to need two text frames per page: a larger one for the main text, and a smaller one for the footnotes. If you haven’t already typeset your manuscript in InDesign, it’s worth the effort to copy and paste the footnotes into Word’s or InDesign’s automatic footnote feature at this stage! But if that’s not an option, just prepare a separate Word doc containing all your footnotes, then continue following these steps. Prepare your Word documentĭepending on how you set up your footnotes in Word, you might have to copy and paste all the footnotes from your manuscript into a separate Word document specifically for footnotes. Remember to return the reference numbers to black.įor those of you who are not as practiced with InDesign, follow the steps below.Then match the footnotes to the reference numbers. Use two different sets of threaded text frames on each page: one for the main text, and a second one for the footnotes.In InDesign, make all your reference numbers magenta so they are easy to spot.

Save all your footnotes in a separate Word document from the rest of your manuscript.

But if you’re only working on a single book or don’t want to spend any money, continue reading.įor those of you who know InDesign pretty well, here’s a quick summary: The method for typesetting InDesign footnotesįirst, I’ve discovered that you can automate much of the method explained below by purchasing an InDesign add-on called Footwork. The layout method for numbered InDesign footnotes is the main topic of this blog post. Your main text has reference numbers, each one with a corresponding footnote at the bottom of the page. In either case, you can follow “The method” below. In the case of more than one note on a page, use these symbols in the following order (see page 348 in Book Design Made Simple), beginning again with a single asterisk on each new page:īut if you have one note-or more-on almost every page, that is probably too many, and you should go to a numbering system. Use asterisksįor a book with only a few footnotes, set an asterisk after each note and place the notes at the bottom of the relevant pages. We cover this topic thoroughly in chapter 29 of Book Design Made Simple. The endnote solution is by far the easiest one if you are not using the automatic InDesign footnotes feature. There are three basic ways: Use endnotesĪre your footnotes boring? Would general readers have a better experience if they didn’t have to see them on nearly every page? If so, consider putting the notes at the end of each chapter or at the end of the book.

HOW TO MAKE FOOTNOTES IN WORD CONTINUE HOW TO

And that’s great! But what if you compiled your footnotes in a separate Word document or didn’t use the automatic footnote feature in Word or InDesign?īefore Word and InDesign added their automatic footnote features, and well before Fiona and I met each other, we both invented a way-interestingly, the same way-to lay out InDesign footnotes manually for print books. In this blog post, I’ll explain the layout method that we both used-it still works perfectly.īefore you start typesetting your footnotes, you need to decide how to handle them. If your book has footnotes, you’re probably using automatic InDesign footnotes in your layout.

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